Purchasing and Order Processing

 Introduction╰┈➤✎

The order processing includes all businesses' steps to create, approve, verify, arrange and track Purchase Orders (POs) from the good that is out for sale until it is delivered and sold. Generally, businesses go through a formal process when purchasing something. 

To ensure timely purchase order processing, the purchase order process includes several compliance checkpoints and approval or input tasks. The following are the purchase order processing of Brilliant Shipping Agency Sdn Bhd.

 

The first step is the client will create a purchase order (PO) and send it to the company. In the Purchase Order (PO), the client will state;

·                     Demand quantity

·                     Product being purchased

·                     Price per unit

·                     Delivery date

·                     Delivery location

·                     Billing address

·                     Payment terms

 

Then, Brilliant Shipping Agency receives the PO and confirms the company will be able to fill the order. If the order cannot be completed, Brilliant as a seller will tell the client that they cannot fulfil the demand and then the PO is cancelled. However, if the order can be filled, the seller begins preparing the order by gathering inventory or scheduling necessary personnel. The order or service is shipped with the PO number so that it can be easily matched with the delivery information. The buyer pays the invoice in accordance with the terms specified in the PO.

 

Brilliant then need to decide to approve the request or not. Following that, they submit bids based on the POs. Bids are approved based on price, quality, service, schedule and some other factors specific with the contract. After the bid is accepted, Brilliant and their client must agree to the contract. The contract typically includes terms and conditions relevant to the purchase, such as what support comes with the item being purchased or how to handle any objection.

 

Brilliant obtain the Palm Kernel Shell (PKS) from RISDSA, FELDA and other private fields. The supplier will then produce and deliver the items being purchased based on the outlined schedule and shipping requirements. The client will verify quality and match the goods received against the expected goods. By then, Brilliant will notify the supplier if the goods don’t meet the client’s requirements. Typically, the supplier will send the Brilliant an invoice that outlines the price and payment terms.

 

Brilliant will then match the purchase order with the PO and invoice from the supplier once the goods have been approved. The client then would double-check to ensure that all charges are correct. The purchase order is closed out if the client approved.